IME, QME, AME, peer-review and deposition reports transcribed to the format each state's system expects, with 24-hour standard and 18-hour STAT turnaround.
Medical-legal transcription turns a physician's dictation from an independent or qualified medical evaluation into the written report a workers' compensation or liability case is decided on. Unlike clinical transcription, the report has to follow the format and terminology of the state system it is filed in — and the wording is read by attorneys, judges and claims examiners, not only by other clinicians.
IME & QME Transcription is a medical-legal transcription practice and the sister company of Pilottech Transcription, with more than 18 years of transcription work behind it. We do one thing: IME, QME, AME, peer-review, psychiatric, orthopedic, neurological and overnight medical-legal reports. Transcriptionists are assigned by the state system a file comes from rather than rotated across every kind of medical dictation, and every report passes a separate QA review before it reaches you.
Read more about the practice, how we handle files and confidentiality, and the step-by-step workflow.
The same dictated sentence belongs in a different section, under a different heading, with different terminology depending on where the report is filed. A California apportionment discussion, an Ohio allowed-conditions list, a Florida Major Contributing Cause opinion and a New York Schedule Loss of Use percentage all have their own conventions, and getting them wrong is what sends a report back for correction.
That is why our coverage is published state by state instead of as a single national promise.
California medical-legal transcription covers QME, PQME, AME and SIBTF evaluations written for the state's workers' compensation system. Reports use PR-4 and permanent and stationary formats, whole person impairment under the AMA Guides 5th Edition, DRE or ROM method selection, and apportionment under Labor Code sections 4663 and 4664.
Ohio medical-legal transcription covers IME and DME reports written for the Bureau of Workers' Compensation system. There is no QME or AME equivalent: evaluations are typically triggered by the BWC's 90-day or 200-week exam cycle, and impairment is expressed as a percentage against BWC's own tables.
Florida medical-legal transcription covers IME reports under Fla. Stat. §440.13, Expert Medical Advisor (EMA) reports and permanent impairment rating reports. Causation runs through the Major Contributing Cause standard rather than apportionment, and impairment uses the state's Uniform Permanent Impairment Rating Schedule.
New York medical-legal transcription covers IME reports produced by entities authorized by the Workers' Compensation Board. There is no QME, AME or panel system. Impairment runs through New York's Schedule Loss of Use framework and the NY Impairment Guidelines, with findings filed on IME-4 and IME-5 forms.
Our published coverage is California, Ohio, Florida and New York, because those four systems have their own report formats and terminology. Evaluators in other states send us IME, peer-review and deposition work as well, using their own templates.
Yes. California uses PR-4 and permanent and stationary reports, New York files IME-4 and IME-5 forms and Schedule Loss of Use findings, Florida has Expert Medical Advisor reports and impairment ratings, and Ohio runs BWC exams and permanent partial disability reports. We match the format the filing system expects.
Standard delivery is 24 hours and STAT files come back in 18. Dictations sent by end of day are transcribed and QA-checked overnight and delivered the next morning, whichever time zone they were recorded in.
Through the Send Us a Sample File button or a link we set up for your office. Files are transferred and stored encrypted, opened only by the assigned transcriptionist and reviewer, and each file has an access record.
Yes. Files are routed by the state each exam belongs to, so a single account can send California QME reports and New York IME-4s and get each one back in the right structure.
Tell us which states your reports are filed in, the monthly volume and the turnaround you need. Requests reach the transcription team directly and we reply within one business day.
